Employee Center in Version 2006

The employee center has three tabs: Employees, Transactions, and Payroll. 

The Employee tab has similar functionality as the Customer tab in the Customer Center.  It is possible to edit employee information, see transactions based on a specific date range, or create a QuickReport, Payroll Summary, Paid Time Off Report, or Payroll Transaction Detail.

The Transactions Tab provides a listing by transaction type (includes all employees) that can be filtered for a specific date range:

  • Paychecks
  • Liability Checks
  • Liability Adjustments
  • Year-to-Date Adjustments
  • Non-Payroll Transactions

The Payroll Tab is what is significantly different for the Employee Center than the features of the Customer Center and Vendor Center.  It is often called the Payroll Dashboard or the Payroll Center.

QBRA-2006: Employees > Employee Center > Payroll Tab

There is a calendar to the left for reference.  On the right are three sections:

  1. Run Payroll
  2. Pay Taxes and Other Liabilities
  3. Payroll Tax Forms

Run Payroll

The first button is to “Show Last Pay Details.”  It is basically a net check listing.

QBRA-2006: Employees > Employee Center > Payroll Tab > Show Last Pay Details


The second button is to Pay Employees.  This takes you to the pay employee screen that is exactly the same as it was in the previous version

QBRA-2006: Employees > Employee Center > Payroll Tab > Pay Employees

Pay Taxes and Other Liabilities

This is a significant enhancement with Version 2006.  In the past it was up to the QuickBooks user to remember to pay the payroll taxes and other liabilities and to control the date range of the transactions that should be paid.  Now this Payroll Dashboard provides an organized method to communicate what needs to be done.

The first step is to set the deposit frequencies.  It is recommended that small business clients enlist the help of their accountant or other knowledgeable professional to make sure that this is done properly.  Without appropriate deposit frequencies, the due dates will be inaccurate.  Depending on the type of tax, the choices may vary slightly.

QBRA-2006: Employees > Payroll Center > Set Deposit Frequencies > Set Frequency

Once the deposit frequency has been set for the appropriate payroll liability and payroll tax items, the list will appear in the middle of the Payroll Center.  To see the detail that agrees to the amount due, click on the Show Details button.  By clicking on a transactional line, it is possible to click on the Go To button to view the specific transaction.

QBRA-2006: Employees > Payroll Center > Show Details

The Pay Now button will generate a check to that payee in the amount shown.

Payroll Tax Forms

The Process Payroll Forms button on the Payroll Center is a shortcut to the same screen as in the previous version.  If the enhanced payroll tax service has been chosen, the state form radial button will be available too.

QBRA-2006: Employees > Process Payroll Forms

More information on this topic

Employees

Payroll Calculations

Payroll Tax Liability Payments

Payroll Tax Forms

2006 Update Book

What's New in Version 2006